Accounting Assistant (FT)

Position: Accounting Assistant

Department: Finance   

FLSA Status: Salary, Exempt

Reports to: Accountant

Direct Reports: None

Date Issued: January 30, 2019

Date Revised: N/A

Location: Washington, DC


About Program

Polaris is a leading non-governmental organization combating human trafficking and modern-day slavery, with programs operating at the international, national, and local levels through our headquarters office in Washington, D.C. Founded in 2002, Polaris is currently in a period of rapid growth in order to achieve a bold vision for an increased global presence and the introduction of new programs aimed at strategic interventions to disrupt human trafficking where it is occurring and restoring freedom to survivors. More details about our programs and history can be found on our web site at



About Opportunity

Polaris is seeking an Accounting Assistant on a part time basis who will assist with various aspects of the preparation and production of accounting and financial reports, as well as other operations related duties and/or responsibilities.


The successful candidate must excel in a fast-paced and evolving environment that values innovation, efficiency, collaboration, service, and risk-taking. He/she will be a creative and strategic thinker who can quickly find solutions for challenges, effectively communicate with stakeholders and serve as a technical resource.




  • Record cash receipts and make bank deposits;
  • Conduct monthly reconciliation of bank accounts;
  • Assist with Payroll processing;
  • Process accounts payable and accounts receivable invoices;
  • Assist with journal entries;
  • Inputting and allocating credit card transactions;
  • Assist with the balancing and maintaining accurate ledgers;
  • Reconcile accounts receivable, accounts payable and prepaid expenses;
  • Issue invoices to customers;
  • Commitment to the National Human Trafficking Hotline mission and Polaris values; and
  • Other duties as assigned by supervisor.


This job description provides a summary of the major duties and responsibilities performed by individuals in this position.  Incumbents may be asked to perform other tasks not specifically written in this job.




Required Qualifications

  • Bachelor’s degree preferred or minimum 4 years of accounting experience in lieu of degree;
  • Experience processing payroll
  • Proficient knowledge of Excel and accounting systems
  • Experience with ADP.



Preferred Qualifications

  • Experience working in a non-profit environment;
  • Experience with Abila MIP
  • Experience with Concur




  • Internal: Ability to communicate with supervisors and peers;
  • External:  Ability to respond quickly and calmly to vendors.



Working Conditions

  • Typical office setting



Physical Requirements

  • Prolonged sitting, chiefly at a computer terminal;
  • Occasional bending, stooping and stretching;
  • Requires eye-hand coordination and manual dexterity sufficient to operate a computer, telephone, calculator, and other office equipment;
  • Requires normal range of hearing and eyesight to record, prepare, and communicate in writing, in person and by phone;
  • Requires occasional lifting up to 25 pounds.



Values Statement

The work of Polaris is grounded in a set of values and organizational beliefs that provide a common starting point for all of our activities. At Polaris, we look for talented individuals who are passionate about combating all forms of human trafficking and who will strive to embody and model these values within the Polaris community and in the anti-trafficking field. Please take a moment to make yourself familiar with these values and our mission statement before submitting your application. You can find a full description of our values here.


Diversity Statement

Polaris designs and implements data-driven strategies to prevent and disrupt human trafficking, and restore freedom to survivors.  Achieving this ambitious goal requires both trafficking-specific systemic interventions and broader cultural and structural shifts that reduce the inequities that lead to human trafficking. While Polaris alone cannot build a more diverse, just, equitable, and inclusive society, both the success of our work and our organizational values require modeling in the workplace the change we want to see in the world.

This means cultivating a workforce, organizational culture, and priorities that respect and celebrate a dynamic, multi-disciplinary team made up of individuals with different identities, lived experiences, and backgrounds. Within both our team and across every part of our work, we strive to integrate and elevate the full range of survivor voices.

This is a living commitment.  Diversity, equity, and inclusion are values to be manifested daily, in the work we do, the decisions we make, and the way that we treat each other and the people we seek to serve.  This means creating space where staff can be included, heard, valued, and set up for success, and where everyone feels empowered to bring their full, best selves to work. We will not check boxes and consider it done. We will push new innovations and different ways of thinking, and treasure the community built and strengthened by each of our contributions.