Grant Writer

Position: Grant Writer

Department: Development

FLSA Status: Full-time, Exempt

Reports to: Director of Foundation Relations

Location: Washington DC

Direct Reports: N/A

Date Issued: August 21, 2018

Date Revised: N/A


About Polaris

Polaris is a leading non-governmental organization combating human trafficking and modern-day slavery, with programs operating at the international, national, and local levels through our headquarters office in Washington, D.C. Founded in 2002, Polaris is currently in a period of rapid growth in order to achieve a bold vision for an increased global presence and the introduction of new programs aimed at strategic interventions to disrupt human trafficking where it is occurring and restoring freedom to survivors. More details about our programs and history can be found on our web site at Polaris seeks a talent and experienced Grant Writer to join our Development team and contribute to a dynamic fundraising program of a rapidly growing non-profit.


About Opportunity

The Grant Writer plays a critical role in managing Polaris’s significant foundation and government grants portfolio, prospecting new opportunities for institutional support, and securing the resources necessary advance Polaris’s mission. The Grant Writer will primarily support foundation and government fundraising efforts across all program areas and will serve as a key member of a development team to deepen and expand relationships with a variety of donors who support our mission.

The Grant Writer will report to the Director of Foundation Relations.

Grant Proposal and Report Writing

  • Draft and/or review grant proposals and reports, tailoring each to fit specific focus areas and interests of foundations;
  • Gather, edit, and create files that supplement proposal narratives, giving a full picture of Polaris and its impact;
  • Build and maintain strong working relationships with staff members across the organization, in order to ensure an ongoing and thorough understanding of Polaris programs, goals, and strategic direction.

Grant Administration and Planning

  • Oversee a calendar of deadlines for LOIs, proposals, reports and other deliverables;
  • Maintain a library of common grant attachments and finance and organizational metrics;
  • Partner with finance department to create budgets using approved templates and/or foundation-specific formats;
  • Under the direction of the Director of Foundation Relations and in collaboration with the CDO, assist in developing and monitoring the annual and long term foundation revenue plan.

Prospect Research

  • Development and implement a prospect research system leading to the identification and evaluation of new institutional funders;
  • Create prospect research briefings for the Director of Foundation Relations and CDO.

Project Management

  • Submit all foundation proposals and reports through online portals;
  • Ensure that submitted materials and other correspondence are filed and documented in various electronic systems;
  • Update Salesforce and other systems to accurately reflect planned milestones, accomplished tasks, and awards received;
  • Monitor commonly used language and populate files on a regular basis to allow for consistent narratives in publicly submitted documents across the organization;
  • Commitment to the National Human Trafficking Hotline mission and Polaris values;
  • Other duties as assigned by supervisor.

This job description provides a summary of the major duties and responsibilities performed by individuals in this position.  Incumbents may be asked to perform other tasks not specifically written in this job



  • Bachelor’s degree (or equivalent) and 3-5 years of grant writing and reporting experience
  • Experience with program and budget development and monitoring
  • Exceptional project management skills, including the ability to collaborate with staff across multiple program areas to obtain content, information and resources
  • Highly organized and detail oriented – no typo makes it passed your critical eye
  • Eager to work both independently and collaboratively in a fast-paced, team-oriented, and deadline-driven environment

Preferred Qualifications:

  • Experience using Salesforce
  • Commitment to and interest in social justice and human rights; specific interest in human trafficking



  • Internal:  Ability to communicate with supervisor, Development peers and Executive Team
  • External:  Written communication to past, present and future institutional funders


Working Conditions:

  • Typical office setting


Physical Requirements:

  • Prolonged sitting, chiefly at a computer terminal
  • Occasional bending, stooping and stretching
  • Requires eye-hand coordination and manual dexterity sufficient to operate a computer, telephone, calculator, and other office equipment;
  • Requires normal range of hearing and eyesight to record, prepare, and communicate in writing, in person and by phone;
  • Requires occasional lifting up to 25 pounds.


Values Statement

The work of Polaris is grounded in a set of values and organizational beliefs that provide a common starting point for all of our activities. At Polaris, we look for talented individuals who are passionate about combating all forms of human trafficking and who will strive to embody and model these values within the Polaris community and in the anti-trafficking field. Please take a moment to make yourself familiar with these values and our mission statement before submitting your application. You can find a full description of our values here.


Diversity Statement

Polaris designs and implements data-driven strategies to prevent and disrupt human trafficking, and restore freedom to survivors.  Achieving this ambitious goal requires both trafficking-specific systemic interventions and broader cultural and structural shifts that reduce the inequities that lead to human trafficking. While Polaris alone cannot build a more diverse, just, equitable, and inclusive society, both the success of our work and our organizational values require modeling in the workplace the change we want to see in the world.

This means cultivating a workforce, organizational culture, and priorities that respect and celebrate a dynamic, multi-disciplinary team made up of individuals with different identities, lived experiences, and backgrounds. Within both our team and across every part of our work, we strive to integrate and elevate the full range of survivor voices.

This is a living commitment.  Diversity, equity, and inclusion are values to be manifested daily, in the work we do, the decisions we make, and the way that we treat each other and the people we seek to serve.  This means creating space where staff can be included, heard, valued, and set up for success, and where everyone feels empowered to bring their full, best selves to work. We will not check boxes and consider it done. We will push new innovations and different ways of thinking, and treasure the community built and strengthened by each of our contributions.